A complete guide to obtaining and organizing your required statutory employment documents in Kenya for seamless onboarding.
# Essential Pre-Employment Documents in Kenya: KRA, NSSF, SHA & Good Conduct
When landing a new job in Kenya, HR departments will require several statutory documents to complete your employment onboarding and payroll setup. Being proactive about securing these documents saves time and prevents onboarding delays.
## 1. Kenya Revenue Authority (KRA) PIN & Tax Compliance
- **KRA PIN:** Mandatory for tax registration and PAYE payroll deductions via the iTax platform.
- **Tax Compliance Certificate (TCC):** Proves that your tax obligations are up to date. TCCs are valid for 12 months and can be renewed online via iTax.
## 2. Social Health Authority (SHA) Registration
- **SHA (formerly NHIF):** All Kenyan employees must be registered with the Social Health Authority to access statutory medical coverage and facilitate payroll statutory contributions.
## 3. National Social Security Fund (NSSF)
- **NSSF Member Number:** Required for statutory pension contributions under the NSSF Act. Registration can be completed online or at any NSSF customer service branch.
## 4. DCI Certificate of Good Conduct (Police Clearance)
- **Good Conduct Certificate:** Issued by the Directorate of Criminal Investigations via the eCitizen portal. It certifies that an applicant has no criminal record in Kenya and remains valid for one year from date of issuance.
## 5. Bank Account & National ID
- **National Identity Card:** Clear copies of your Kenyan National ID or valid Passport.
- **Active Bank Account Details:** Necessary for salary processing and direct deposit setup.
Having these documents updated and organized in a single digital folder ensures you are ready to start work immediately upon receiving an employment offer.