HR ASSISTANT – FIXED TERM CONTRACT AT GIVEDIRECTLY

JOB OPPORTUNITY – HR ASSISTANT – FIXED TERM CONTRACT AT GIVEDIRECTLY

SEO Title: HR Assistant – Fixed Term Contract at GiveDirectly | Nairobi

Meta Description: GiveDirectly is hiring an HR Assistant on a fixed-term contract in Nairobi. Fresh graduates with a Bachelor’s degree in Human Resources are encouraged to apply.

SEO Slug: hr-assistant-fixed-term-contract-givedirectly

JOB DETAILS

Job Detail| Information

Job Title| HR Assistant – Fixed Term Contract

Company| GiveDirectly

Location| Nairobi, Kenya

Job Type| Fixed Term Contract, Full Time

Qualification| Bachelor’s Degree in Human Resources

Experience| Not specified

Job Field| Human Resources / HR

Salary| Not specified

Posted Date| September 10, 2026

Deadline| Not specified

Reports To| HR Manager

JOB OVERVIEW

GiveDirectly is seeking a motivated HR Assistant to join its Human Resources team in Nairobi on a fixed-term contract.

The HR Assistant will serve as an important link between the HR department and employees, helping ensure effective communication, timely responses to employee requests and smooth delivery of HR administrative services.

This is an entry-level opportunity, making it particularly suitable for recent graduates who want to build practical experience and develop a career in Human Resources.

ABOUT GIVEDIRECTLY

GiveDirectly is a nonprofit organization focused on providing people living in poverty with direct financial support. The organization believes that individuals experiencing poverty should have the dignity and freedom to decide how best to improve their own lives.

The organization uses direct cash transfers to give recipients greater choice and flexibility in addressing their needs.

KEY RESPONSIBILITIES

1. Clerical and Administrative HR Support

The HR Assistant will:

- Maintain and update employee personnel files and HR records.

- Ensure employee information is accurate, complete, confidential and securely stored.

- Prepare, scan, photocopy, file and distribute HR documents.

- Draft routine HR correspondence, letters, contracts and other documentation.

- Manage incoming and outgoing HR correspondence.

- Respond to routine employee HR queries.

- Monitor employee contract end dates and coordinate with the HR Associate regarding communication with managers.

2. Recruitment and Onboarding Support

Responsibilities will include:

- Supporting the posting of job advertisements.

- Tracking job applications and recruitment progress.

- Scheduling interviews and communicating with candidates.

- Preparing interview packs and recruitment documentation.

- Coordinating reference and background checks where applicable.

- Ensuring new employees submit the required documentation.

- Supporting the setup of new employees within HR systems.

- Processing terminal documentation for departing employees, including certificates of service and P9 forms.

3. Employee Records and HRIS

The HR Assistant will:

- Update employee information in the HRIS and Google Drive.

- Record changes such as new hires, transfers, promotions and terminations.

- Support regular personnel-file audits.

- Help ensure employee documentation remains complete and compliant.

- Update staff and beneficiary information affecting insurance records.

4. Employee Relations and Compliance

The role will support the HR team in ensuring that HR documentation is properly prepared, maintained and retained in accordance with organizational policies and applicable employment laws.

The successful candidate may also assist with HR audits and provide required documentation when requested.

5. General HR and Office Support

The HR Assistant will also:

- Assist with employee engagement activities.

- Support training sessions and organizational events.

- Perform other reasonable duties assigned by the HR Manager.

QUALIFICATIONS AND REQUIREMENTS

Applicants should have:

- A Bachelor’s Degree in Human Resources.

- A basic understanding of HR principles and practices.

- Basic knowledge of employment legislation.

- Strong interpersonal and communication skills.

- Strong organizational skills.

- Excellent attention to detail.

- A willingness to learn and develop professionally.

- Ability to work effectively in a fast-paced HR environment.

Added advantage:

- Proficiency in Google Workspace, including Google Docs, Sheets and Drive.

- Previous HR internship or industrial attachment experience.

Fresh graduates are highly encouraged to apply.

KEY COMPETENCIES

GiveDirectly is also looking for candidates who demonstrate strong alignment with its organizational values and competencies, including:

- Emotional intelligence

- Problem-solving

- Project management

- Follow-through

- Inclusivity and collaboration

- Professional communication

- Attention to detail

- Confidentiality

- Organization and time management

IDEAL CANDIDATE

The ideal candidate is an early-career HR professional or fresh graduate who is interested in developing practical experience in Human Resources.

You should be comfortable working with employee records, handling confidential information, communicating with employees and candidates, and supporting multiple HR processes simultaneously.

Strong organizational ability and attention to detail will be important because the position involves maintaining personnel records, recruitment documentation, HR systems and compliance-related information.

CAREER DEVELOPMENT

This role can provide practical exposure to several important areas of HR, including:

- Recruitment and selection

- Employee onboarding

- Personnel administration

- HR information systems

- Employee records management

- Employee relations

- HR compliance

- Staff engagement

- HR audits

- Employment documentation

The experience can help a graduate develop a strong foundation for future roles such as HR Assistant, HR Officer, HR Associate, Recruitment Assistant or People Operations Assistant.

SALARY AND WORK ARRANGEMENT

- Position: HR Assistant

- Employment: Fixed Term Contract

- Work Type: Full Time

- Location: Nairobi, Kenya

- Salary: Not specified

- Experience: Not specified

- Reporting To: HR Manager

Applicants should confirm the contract duration, salary and other employment terms through the official recruitment process.

HOW TO PREPARE YOUR CV

Applicants should tailor their CV to the HR Assistant position and clearly highlight:

1. Bachelor’s Degree in Human Resources.

2. HR-related coursework or projects.

3. Previous internship or attachment experience, if available.

4. Recruitment or administrative experience.

5. Microsoft Office and Google Workspace skills.

6. Communication and interpersonal skills.

7. Record management and organizational abilities.

8. Any experience handling confidential information.

9. Relevant volunteer or professional activities.

Fresh graduates without previous employment should focus on relevant academic projects, attachments, internships, skills and achievements.

HOW TO APPLY

Interested and qualified candidates should apply through GiveDirectly's official recruitment platform on Greenhouse.

Applicants should follow the application instructions provided for the HR Assistant – Fixed Term Contract position and submit the required information and documents.

Application Deadline: Not specified in the vacancy information provided.

JOB SUMMARY

Category| Details

Position| HR Assistant – Fixed Term Contract

Employer| GiveDirectly

Location| Nairobi

Job Type| Contract / Full Time

Qualification| Bachelor’s Degree in Human Resources

Experience| Not specified

Salary| Not specified

Department| Human Resources

Posted| September 10, 2026

Deadline| Not specified

Fresh Graduates| Encouraged to apply

FREQUENTLY ASKED QUESTIONS

1. What position is GiveDirectly hiring for?

GiveDirectly is hiring an HR Assistant on a fixed-term contract.

2. Where is the position based?

The position is based in Nairobi, Kenya.

3. What qualification is required?

Applicants should have a Bachelor’s Degree in Human Resources.

4. Is previous work experience mandatory?

No specific experience requirement is provided. Previous HR internship or attachment experience is listed as an advantage rather than a requirement.

5. Can fresh graduates apply?

Yes. Fresh graduates are specifically encouraged to apply.

6. What are the main responsibilities?

The role covers HR administration, recruitment and onboarding support, employee records, HRIS updates, compliance support, employee engagement and general HR activities.

7. Is Google Workspace experience required?

Proficiency in Google Workspace is listed as an added advantage.

8. What is the salary?

The salary has not been specified in the vacancy information provided.

9. What is the application deadline?

The vacancy does not specify a deadline.

10. How do I apply?

Applications should be submitted through GiveDirectly's official recruitment platform on Greenhouse.

IMPORTANT JOB APPLICATION NOTICE

Job seekers should be cautious when applying for employment opportunities. Never pay money to obtain a job, secure an interview or receive a recruitment certificate.

Only submit applications through the employer's official recruitment process and avoid sharing sensitive financial information with individuals claiming to represent the organization.

For more job description visit: jobopenings.co.ke