PROJECT FINANCE OFFICER AT ACT ALLIANCE

PROJECT FINANCE OFFICER AT ACT ALLIANCE

SEO Title: Project Finance Officer at ACT Alliance – Nairobi | Apply by September 30, 2026

Meta Description: ACT Alliance is hiring a Project Finance Officer in Nairobi. Candidates should have 3–5 years of project finance experience and strong donor compliance skills. Apply by September 30, 2026.

SEO Slug: project-finance-officer-act-alliance

JOB DETAILS

Job Detail| Information

Job Title| Project Finance Officer

Organization| ACT Alliance

Location| Nairobi, Kenya

Job Type| Full Time

Qualification| BA/BSc/HND, Professional Certificate

Experience| 3–5 years

Job Field| Finance / Accounting / Audit

Salary| Not specified

Posted Date| September 15, 2026

Deadline| September 30, 2026

JOB OVERVIEW

ACT Alliance is seeking a Project Finance Officer to provide dedicated finance and accounting support for the project “Accelerating Adaptation Action Through Faith-Led Advocacy in Africa.”

The successful candidate will support accurate project accounting, budget monitoring, donor compliance, financial reporting and proper documentation throughout the project cycle.

The role will work closely with project, programme and finance teams to monitor expenditure, identify financial variances, ensure donor requirements are met and provide financial information that supports effective project decision-making.

ABOUT ACT ALLIANCE

ACT Alliance is a global coalition of more than 140 churches and faith-based organizations working across more than 100 countries.

The alliance brings together member organizations to support positive and sustainable change for poor and marginalized communities, with a focus on humanitarian, development and advocacy work.

ACT Alliance's work is supported by thousands of staff working through its member organizations and partners around the world.

KEY RESPONSIBILITIES

Project Accounting

- Maintain accurate financial records for the assigned project.

- Ensure correct accounting codes are used.

- Maintain complete supporting documentation in line with donor requirements.

- Apply ACT Alliance financial procedures throughout project accounting activities.

Budget Monitoring

- Monitor project expenditure against the approved donor budget.

- Identify budget variances and potential underspending or overspending risks.

- Provide timely financial analysis to project management.

- Support project teams in understanding expenditure trends.

Donor Compliance

- Review project expenditure for eligibility and reasonableness.

- Confirm that expenses are appropriately authorized.

- Ensure costs are adequately supported by documentation.

- Check expenditure against donor rules and approved project arrangements.

Financial Reporting

- Prepare accurate and timely financial information.

- Support preparation of donor financial reports.

- Ensure reported expenditure agrees with accounting records and approved budgets.

- Maintain consistency and accuracy in financial reporting.

Expenditure Review

- Review invoices, contracts and payment documentation.

- Check supporting records for completeness and accuracy.

- Ensure expenditure is correctly coded and allocated to the appropriate project.

- Follow up on documentation or financial issues that require clarification.

Project Management Support

- Work closely with project colleagues on financial matters.

- Provide budget monitoring information.

- Explain financial variances to project management.

- Support informed financial decision-making throughout the project.

Sub-Grants and Partner Financial Management

- Monitor financial aspects of sub-grants and implementing partner activities.

- Review partner financial reports and supporting documentation.

- Monitor compliance with applicable financial requirements.

- Reconcile project financial records.

- Investigate discrepancies and follow up until issues are resolved.

Audits and Budget Revisions

- Prepare financial documentation for donor audits and reviews.

- Support responses to audit queries.

- Provide financial input into donor budget revisions and amendments.

- Maintain organized records for audit and compliance purposes.

COMMON ACCOUNTABILITIES

The successful candidate will also be expected to:

- Support ACT Alliance's shared strategic direction and annual workplans.

- Promote accountability, dignity, inclusion and non-discrimination.

- Support gender equity and locally led approaches.

- Work collaboratively with finance, programme and project teams.

- Follow ACT Alliance policies, including safeguarding, Code of Conduct, complaints, conflict of interest, safety and security, travel and financial policies.

- Contribute to planning, monitoring, reporting, learning and risk management activities.

QUALIFICATIONS AND REQUIREMENTS

Applicants should have:

- A university degree or professional qualification in Finance, Accounting, Business Administration, Grants Management or a related field.

- 3–5 years of relevant finance and project accounting experience.

- Experience in project accounting, budget monitoring and financial reporting.

- Experience working with donor-funded projects or international NGOs is preferred.

- Knowledge of donor financial requirements and expenditure eligibility rules.

- Experience reviewing financial documentation and supporting records.

- Experience reconciling accounts and investigating financial variances.

- Experience monitoring project expenditure.

- Experience with sub-grants or implementing partners is desirable.

- Experience reviewing partner financial reports is an advantage.

- Strong Excel skills.

- Experience using accounting or financial management systems.

- Excellent written and spoken English.

- Knowledge of relevant local languages is an added advantage.

CORE COMPETENCIES AND BEHAVIOURS

The successful candidate should demonstrate:

- Strong attention to detail.

- Accuracy in financial management.

- Excellent organizational skills.

- Strong communication and interpersonal skills.

- Integrity and sound professional judgment.

- Ability to identify financial and compliance issues.

- Ability to work constructively with finance and programme teams.

- Ability to work independently.

- Strong deadline management.

- Effective financial control and documentation skills.

- Commitment to accountability and responsible financial management.

IDEAL CANDIDATE

The ideal candidate should be an experienced finance professional with practical knowledge of project accounting, donor compliance and financial reporting.

Experience in an international NGO, humanitarian organization or donor-funded environment will be particularly relevant because the position involves monitoring project expenditure against donor budgets and ensuring costs comply with donor requirements.

The candidate should be detail-oriented, organized and comfortable working with both finance and programme teams.

REPORTING AND WORKING RELATIONSHIPS

The Project Finance Officer will report to the:

Line Manager: Project Manager

Technical Manager: Finance Manager

The position will work closely with:

- Project Manager

- Finance Manager

- Project and programme colleagues

- Implementing partners

- Donor representatives

- Auditors, where required

SALARY AND WORK ARRANGEMENT

The vacancy information provided does not specify a salary.

The position is listed as Full Time and is based in Nairobi, Kenya.

HOW TO PREPARE YOUR CV

Finance professionals applying for this position should ensure their CV clearly demonstrates experience in:

- Project accounting.

- Donor-funded projects.

- Budget monitoring.

- Donor financial reporting.

- Financial compliance.

- Expenditure reviews.

- Account reconciliations.

- Sub-grant or partner financial monitoring.

- Audit preparation.

- Excel and financial systems.

Where possible, include measurable achievements such as the size of budgets monitored, number of projects supported, improvements to reporting accuracy or successful audit/compliance outcomes.

APPLICATION DETAILS

Interested and qualified candidates should apply through ACT Alliance's recruitment platform.

Application Platform: ACT Alliance recruitment portal

Application Deadline: September 30, 2026

Applicants should ensure that their CV and application clearly demonstrate the required project finance and donor compliance experience.

JOB SUMMARY

Category| Details

Position| Project Finance Officer

Organization| ACT Alliance

Location| Nairobi

Job Type| Full Time

Qualification| Degree/Professional Qualification

Experience| 3–5 years

Job Field| Finance / Accounting / Audit

NGO Experience| Preferred

Donor-Funded Project Experience| Relevant

Salary| Not specified

Posted Date| September 15, 2026

Deadline| September 30, 2026

Application| ACT Alliance recruitment platform

FREQUENTLY ASKED QUESTIONS

1. Where is the Project Finance Officer position located?

The position is based in Nairobi, Kenya.

2. What experience is required?

Applicants should have 3–5 years of relevant finance and project accounting experience.

3. Is NGO experience required?

Experience within an international NGO, donor-funded project or similar environment is preferred.

4. What educational background is required?

Applicants should have a university degree or professional qualification in Finance, Accounting, Business Administration, Grants Management or a related field.

5. What are the major responsibilities?

The position focuses on project accounting, budget monitoring, donor compliance, financial reporting, expenditure review, partner financial monitoring, reconciliations and audit support.

6. Are strong Excel skills required?

Yes. Strong Excel skills and experience with accounting or financial management systems are required.

7. What languages are required?

Excellent written and spoken English is required. Knowledge of relevant local languages is an advantage.

8. Is the salary specified?

No salary is provided in the vacancy information.

9. What is the application deadline?

The deadline is September 30, 2026.

10. How do I apply?

Interested candidates should apply through the ACT Alliance recruitment platform as indicated in the vacancy.

IMPORTANT JOB SEEKER NOTICE

Never pay money to obtain a job, secure an interview or influence a recruitment decision. Be cautious of anyone requesting payment for registration, certificates, training or assessments.

For this vacancy, use the recruitment method provided by ACT Alliance and verify recruitment communications before sharing sensitive personal or financial information.

For more job description visit: jobopenings.co.ke