Hillary Siminyu Barasa
Supply Chain Management Professional
Nairobi
🛠Skills
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About Me
A passionate and self-motivated Supply Chain Management Professional, with 8+ years of experience as a Procurement assistant/Storekeeper, and with strong analytical, problem-solving, SYSPRO Software, SAP CRYSTAL Reports Software, and negotiation skills, among other skills. At my past position, I saved the organization, 8 work-hours of stalled operations, weekly; I coordinated a 6-man team, processed and followed up on 100+ requests and orders, and ensured timely delivery. Seeking to use my passion, skills, education, and experience, to perform supply chain management roles.
Experience
Procurement Assistant, Mission for Essential Drugs and Supplies, Nairobi. July to August 2024. ‘MEDS’ is among the leading organizations in medical supplies ecosystem, her mission is to provide reliable and affordable health products and technologies, and health systems strengthening. This role involved processing requisitions and orders in SYSPRO and SAP CRYSTAL software, inspecting and receiving, controlling stocks, warehousing, logistics and distribution of 400+ types of commodities. My responsibilities and achievements included but were not limited to the following; • Coordinated a 5-man team, and implemented 30+ procurement policies and procedures, on specifications, ordering, contracting, tendering, and procurement planning, among other transactions. We met procurement deadlines, and saved costs amounting to Kshs. 4 million. • Saved 8 hours of stalled operations, weekly; I coordinated a 6-man team, processed and followed up on 100+ requests, and ensured timely delivery; and updated procurement tracker. • Saved the organization supplier-overpayments, amounting to, Kshs. 2 million, by timely and accurately, reviewing and submitting 100+ invoices and other financial documents. • Updated fleet management system with vehicle details, and ensured compliance with transport and security policies; I oversaw a fleet of 20 vehicles, and processed their insurance. • Organized a 5-man team, reviewed transport charges, among other travel expenses, renegotiated fair rates with 100+ vendors; I eliminated avoidable expenses amounting to Kshs. 2 million. • Saved the organization delayed orders-delivery by sourcing suppliers/vendors, evaluating the suppliers, and kept good supplier- relations; and updated database of 200+ suppliers/vendors. • Saved the organization procurement costs amounting to Kshs. 3 million, by conducting market research for fair prices, and using 200+ cost-effective quotations; I coordinated a 5-man team, sourced and reviewed the quotations; and maintained accurate bid analysis. • Organized a 7-man team, and established negotiation terms, for 50+ contracts; we negotiated with 100+ suppliers, and won price discounts amounting to, at least, kshs. 3 million. • Effectively managed 200+ asset-types; I updated assets register, among other records, with new asset-receipts, issues, periodic stock takes, change in assets custodians, and disposals. Storekeeper/ Supply Chain Assistant, U.S. President’s Malaria Initiative/Abt Associates. January 2022 to March 2024. This role involved coordinating with all supply chain personnel in; raising and following up on requisitions, receiving deliveries, processing documents, among them vehicle log sheets for 20+ fleet of vehicles to support transport; updating asset register for 400+ types of items; and issuing out items, and submitting daily reports, to support the USAID-funded, Indoor Residual Spraying (IRS) campaign, under the U.S. President’s Malaria Initiative, Kinga Malaria Project, implemented by Abt Associates. My responsibilities and achievements included but were not limited to the following; • Saved the organization 8 work hours of stalled operations, weekly; I coordinated a 6-man team, and followed up on 100+ requests and orders, ensured timely delivery, and maintained good relations with suppliers; and reviewed, and updated weekly procurement tracker. • Saved costs amounting to Kshs. 2 million, by sourcing and using 200+ cost-effective quotations and bids; I coordinated a 5-man team, and sourced, and reviewed quotations and proposals. • Coordinated a 7-man team, and implemented 20+ procurement plans, evaluated 100+ specifications; and inspected 100+ deliveries, saving quality costs, amounting to Kshs. 1 million. • Saved the organization, supplier-overpayments, amounting to, Kshs. 1 million, by timely and accurately, reviewing and submitting 100+ invoices and other financial documents. • Effectively managed 200+ assets; I maintained a detailed record of assets’ transactions, and updated assets register with receipts, issues, and asset disposals. • Organized a 5-man team, and did weekly physical inventory checks on 200+ assets and equipment; I implemented factory storage directives; and did reconciliations. • Updated organization’s fleet management system with details of vehicle activity, and ensured compliance to transport and security policy; I oversaw operations of a fleet of 20+ vehicles. Procurement Assistant/Storekeeper, Bushiangala Technical Training Institute, Kakamega. May 2015 to December 2021. My responsibilities and achievements included but were not limited to the following; • Eliminated poor-quality costs amounting to Kshs. 1 million, yearly, by procuring right goods, services and works; I coordinated a 6-man team, and inspected 100+ order-deliveries of goods, services and works, and ensured they met specified quality, quantity and price. • Coordinated a 6-man team, and directed 18 departments to develop procurement plans, developed a harmonized, quarterly revised, overall institute procurement plan. • Awarded 60+ tenders, yearly, to suppliers, achieving zero post-debriefing complaints from 100+ suppliers; I assessed, and evaluated the tenders according to the procurement law. • Coordinated a 7-man team, reviewed travelling expenses, and renegotiated competitive rates with 60+ vendors/suppliers. We saved travel expenses amounting to Kshs. 1 million. • Compiled 7+ logistics reports, monthly, among them, repairs reports, and filed documents. • Saved inventory costs amounting to kshs. 1 million, yearly, by duly storing 200+ types of items. • Did monthly market-price-surveys for budget items, updated the costs for 100+ budget items. Procurement and Stores Intern, Kenya Medical Training College, Kakamega Campus. January 2014 to April 2015. My responsibilities and achievements included but were not limited to the following; • Procured right goods and services; I coordinated a 6-man team, and inspected 200 orders • Awarded 100 tenders to competent suppliers, did debriefing, and achieved process fairness. • Kept complete documents; I organized a 6-man team and reviewed 20+ documents monthly. • Compiled and submitted 10+ logistics reports monthly, and kept accurate documents.
Education
Diploma in Purchasing and Supplies Management (Jan 2012- Dec 2013)