Health Records Information Officer Job in Nairobi at Scion Hospital

Meta Title: Health Records Information Officer Job in Nairobi | Apply Now

Meta Description: Apply for the Health Records Information Officer job in Nairobi at Scion Hospital. Candidates with a Diploma or Degree in Health Records and Information Management and 2–3 years of experience are encouraged to apply.

Health Records Information Officer Job in Nairobi

Employer: Scion Hospital

Job Type: Full Time

Location: Nairobi

Job Category: Medical / Healthcare

Experience: 2–3 Years

Application Deadline: 31st August 2026

Job Overview

Scion Hospital is seeking a qualified and experienced Health Records Information Officer to manage patient health information, clinical data, medical records, and health information systems.

The successful candidate will support accurate medical record management, clinical coding, health data analysis, statutory reporting, data privacy, and the effective operation of hospital information systems.

About the Role

The Health Records & Information Officer will be responsible for ensuring that patient records are accurately captured, securely maintained, easily retrievable, and compliant with applicable health information and data protection requirements.

The role also involves clinical coding, health statistics reporting, electronic health records management, and conducting regular audits to improve the quality and completeness of medical records.

Key Responsibilities

Patient Registration & Records Management

Manage patient registration and maintain the Master Patient Index (MPI).

Maintain accurate physical and electronic patient health records.

Apply standardized medical record filing systems, including Terminal Digit Filing.

Ensure patient records are properly archived and easily retrievable.

Maintain confidentiality and security of patient information.

Clinical Coding & Indexing

Assign accurate disease and procedure codes using ICD-10/ICD-11 guidelines.

Support clinical audits and insurance billing processes.

Assist with morbidity and mortality classification.

Ensure accurate indexing and coding of clinical information.

Health Data Analysis & Reporting

Compile and validate routine hospital performance statistics.

Prepare health information reports, including indicators such as:

Bed Occupancy Rate (BOR).

Average Length of Stay (ALOS).

Bed turnover.

Support timely monthly statutory reporting.

Upload required health data to national platforms such as DHIS2.

Analyze health information to support hospital administration and quality patient care.

Data Privacy & Compliance

Maintain strict patient confidentiality.

Ensure health information is securely handled and protected.

Comply with applicable data protection legislation and institutional policies.

Implement appropriate procedures for protecting sensitive patient information.

Hospital Information Systems

Administer daily Hospital Information System (HIS) and Electronic Health Record (EHR) workflows.

Maintain data integrity within health information systems.

Resolve user queries relating to health information systems.

Support downtime procedures during system outages.

Ensure accurate and timely data entry across hospital systems.

Records Quality & Auditing

Conduct regular quantitative and qualitative health records audits.

Identify incomplete or inaccurate documentation.

Support improvements in clinical documentation quality.

Ensure health records meet required standards and institutional procedures.

Qualifications

Diploma or Bachelor's Degree in Health Records & Information Management from a recognized institution.

Valid licence and active registration with the relevant Health Records Officers professional board/body.

Minimum 2–3 years of experience working in a busy hospital environment.

Experience working with Hospital Information Systems (HIS) and Electronic Health Records (EHR).

Required Skills

Health records management.

Patient registration and records archiving.

ICD-10/ICD-11 clinical coding.

Health information analysis.

DHIS2 reporting.

Hospital Information Systems (HIS).

Electronic Health Records (EHR).

Data privacy and confidentiality.

Medical records auditing.

Strong analytical and numerical skills.

Excellent attention to detail.

Strong communication and interpersonal skills.

Emotional intelligence.

High level of ethical integrity.

Ability to maintain confidentiality and handle sensitive information.

Why You Should Apply

This is an opportunity for a qualified health records professional to work in a modern hospital environment while developing expertise in medical records management, clinical coding, health information systems, data analysis, and statutory reporting.

Application Tips

To improve your chances of being shortlisted:

Clearly indicate your Diploma or Degree in Health Records & Information Management.

Include your professional registration and licensing details.

Highlight your 2–3 years of hospital experience.

Showcase experience with HIS and EHR systems.

Mention your experience with ICD-10/ICD-11 coding and DHIS2 reporting.

Highlight your knowledge of patient confidentiality and data protection.

Demonstrate experience in health records audits and data analysis.

Keep your CV professional and focused on relevant healthcare information management experience.

How to Apply

Interested and qualified candidates should send their updated CV to:

Email: hr@scionhealthcare.com

Subject: Health Records Information Officer

Application Deadline: 31st August 2026

Application Method: Submit your application via email before the deadline.

Disclaimer

Never pay anyone to secure a job, interview, assessment, certificate, or recruitment opportunity. Genuine employers do not charge candidates during the recruitment process. Always verify job opportunities and application details through the employer's official channels before submitting personal documents or making any payment.